Documents
Construction Project Requirements
If you plan to modify the exterior of your home or yard—such as replacing your roof, installing a fence, adding a shed, painting, or making other significant changes—you must submit an Architectural Project Information and Application for approval prior to starting any work. This ensures that your project aligns with the community’s guidelines and receives the necessary Board approval.
Examples of changes that require approval include:
- Repainting or staining your home, trim, or fence (with a new color)
- Adding an extension or structure (e.g., shed, pergola, greenhouse, hobby room, tornado shelter, etc.)
- Installing a fence or major landscaping changes
- Expanding concrete areas or installing solar panels
- Replacing your roof shingles
- Installing a pool
In some cases, you may need to submit additional documentation, such as photos, color samples, or sketches of your project.
Note: Architectural approval is not required for repairs to previously-approved structures.
Important Note
If you proceed with modifications to your property without prior HOA approval, you could face:
- Fines
- Orders to bring the property into compliance with the Covenants, at your own expense
- Legal action, including the potential removal of the structure and restoration of the property to its original state, also at your own cost
Please ensure all changes are approved BEFORE proceeding to avoid these potential consequences.
Frequently Asked Questions (FAQs)
While many common questions are addressed in our official documents, the following information may also be helpful.
Annual Meeting (October)
Held each fall, the Annual Meeting allows residents to:
- Ask questions and discuss community issues
- Participate in Board elections (elections are held if at least five candidates volunteer for the five open positions)
- Review the prior year’s financials and receive updates on Board activities and future goals
Board Meetings
Most Board business is handled by email. In-person meetings are rare (typically 1–2 per year) and are reserved for complex topics. As a result, opportunities for residents to attend in person are limited.
Upcoming Meetings
Check the Events Page for any scheduled meetings.
Board Member Contacts
When a new Board is elected, contact information is updated. Incoming members are added to the group email list and outgoing members are removed. Current members have access to historical email discussions for reference.
Meeting Minutes and Financial Reports
Homeowners who are not on the Board can request annual meeting minutes, other Board meeting minutes, or financial reports by using the Contact Form on our website to reach the HOA management company.
Where can I get a replacement mailbox?
Each home in the neighborhood is equipped with an American Mailbox, Tall – H:50″ (SKU A1302-HP-Tall), front-door model, in gloss black. These mailboxes can be purchased from:
Street Lamps of America, LLC
26319 E Hwy 51
Broken Arrow, OK 74014
Website: www.StreetLamps.com
Phone: (918) 622-8809
Email: [email protected]
Pricing (as of 12-16-24):
- Mailbox: $362
- Optional Installation Fee: $119 (includes removal and disposal of the old mailbox)
Mailbox Repair Services
Street Lamps of America also offers professional mailbox repair services. Below are the available options and pricing:
- Pickup Service (Uninstalling the Mailbox): $65
(Alternatively, you can bring the mailbox directly to the office to avoid this fee. Please call Tami at 918-622-8809 to arrange.) - Welding Repairs:
- First weld: $159.50
- Each additional weld: $27.50
(Welding includes touch-up paint.)
- Repainting: $132
(Mailbox must be delivered to their shop for a 3-step painting process.)
Service Time: Please allow 3-5 business days for completion of any repairs.
When is trash day?
Trash collection by the City of Owasso Public Works takes place every Thursday, typically between 9:00 AM and Noon. Please note that collection times may vary. If trash day falls on a holiday, collection is usually rescheduled for the following business day.
Helpful Information
Does the HOA get involved with fencing?
If you plan to install a new fence on your property, you must submit your fence plans along with an Architectural Committee Plan Application for approval before starting any work. This step ensures your fence complies with community guidelines and helps avoid potential issues, such as having to remove an unapproved fence later.
The HOA is responsible for maintaining the fencing along Garnett Road and around the entrance pond. If you live near Garnett Road and notice damage—like broken panels or leaning posts—please Contact Us immediately. We maintain this fencing to meet City of Owasso standards and to keep a consistent, well-maintained appearance for the neighborhood.
For fences shared between neighbors, it’s important to clarify ownership and responsibility, especially if there’s disagreement about repairs or replacement. Since ownership can be complicated—particularly if the fence isn’t exactly on the property line—the HOA does not get involved in private disputes or offer legal advice. If legal issues arise, you may need to consult a title company, attorney, or your title insurance provider.
Generally, neighbors find it easiest to share the cost of maintaining or replacing a shared fence. We recommend having a written agreement outlining each party’s responsibilities. Here is an example for reference (please consult a legal professional before using):
Sample Shared Fence Agreement
John Smith of 123 Easy Street and Bob Williams of 125 Easy Street agree to share the cost of replacing their shared fence, each paying 50% of the total cost. John will hire XYZ Fence within the next month for an estimated $2,000. The final cost may vary, but John will obtain a lien release for both properties. John will pay the contractor in full, and Bob will reimburse John within one week of receiving a copy of the paid invoice and lien release.
(Signed and dated by both parties.)
Report a Street Light Problem
If you notice a problem with one or more street lights (such as a light being out or damaged), please report it directly to AEP PSO.
Please provide the specific location of the street light, including the nearest address or intersection, to help them quickly address the issue.
Solicitors
The City of Owasso requires solicitors to obtain a Solicitor’s License and pass a nationwide background check before conducting door-to-door solicitation within city limits. Nonprofit organizations—such as schools, churches, youth groups, and political candidates—are exempt from this requirement. Approved permits are embossed with the official city seal.
If your address is listed on the No-Knock Registry, or if you encounter a solicitor who does not appear to have a valid license:
- Gather identifying information — such as the person’s name, company affiliation, phone number, and physical description.
- If possible, take a photo or video for reference.
- Report the incident by calling the Owasso Police Department’s non-emergency line at 918‑272‑2244.
For more information about the No-Knock List—or to verify that your address is registered—visit: https://www.cityofowasso.com/579/No-Knock-List
As of July 24, 2025, the following properties are registered on the No-Knock List. If your property is not highlighted in red, it is not currently on the list. Please sign up to ensure your property is included.
Here is an example of the permit that solicitors are required to present upon request. Any excuse—such as “my partner has it down the street,” “I received it by email,” “my boss applied for it,” “our corporate office has the copy,” or “I’m in training and my supervisor has it”—is unacceptable and considered misleading. Each solicitor must carry their own permit at all times and must be able to present it immediately upon request.
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