If you are to add or modify your home or yard’s exterior, such as replace your roof, add fencing, or install a shed, you are required to complete the Architectural Committee Plan Application in advance of starting on the project.
There are quite a few Frequently Asked Questions (FAQs) in the documents. Following is some additional helpful information:
How can I attend meetings / view minutes?
The annual meeting is usually scheduled in April or May. All residents are strongly encouraged to attend (we usually have 20+ people in attendance) because you can ask any questions while others are there to join in the discussion and because this meeting is where people volunteer to be on the Board and the vote to elect those 5 members (if at least 5 volunteer) is conducted. We also review the previous year’s financials, share some highlights from the Board’s activities, and share future goals.
The Board conducts most of its business (i.e. shares ideas and information and then makes decisions) via email unless members choose to meet in person (usually 1-2 times per year) to cover many things in a single meeting or to have in-person discussions if email isn’t effective/appropriate for a specific topic. Therefore, there aren’t many/any physical meetings that a resident could choose to attend throughout the year.
Please check our Events page for any scheduled meetings.
Once the new Board is elected at the annual meeting, they exchange contact information, the old members are removed from the group email address, and the new members are added to the group email address. Current Board members can go back in history to review all the email discussions.
Homeowners who aren’t current Board members can submit our website’s Contact Form to get in touch with our HOA management company to ask any questions, request financials, and request minutes from in-person meetings (including the annual meeting).
Where do I get a replacement mailbox?
Every house in our neighborhood started (and should still have) a gloss black American Mailbox, Tall -H:50″ (SKU A1302-HP-Tall) ($325 at the time of this writing + $75 optional install fee, which will haul away the old one too) from:
Street Lamps of America, LLC
3975 S Sheridan Rd
Tulsa, OK 74145
What about mailbox repair?
Street Lamps of America can repair mailboxes, too:
- If you need them to come pick it up (uninstall it) from your house, it’s an additional $65. You can avoid this fee by delivering it to their office. Call them before uninstalling it, though!
- The first weld is $125. Each additional weld is $25. Welding service includes touch-up paint.
- To repaint the entire mailbox, it’s $85 and does need to be brought into their shop because it’s a 3-step process.
FYI: The neighborhood’s mailboxes were originally installed by SKD Lighting, owned by David Pugh. He shut down SKD Lighting in 2011, and since then did mailbox repairs but not replacements under his own name. His last known telephone number was (918) 698-6876, but we don’t think he’s in business anymore.
When is Trash Day?
The City of Owasso Public Works trash collectors visit Thursdays, usually around 9am – Noon, sometimes really early and sometimes later in the day.
Does the HOA get involved with fencing?
The HOA maintains the fencing along Garnett and the entrance pond. If you own a home along Garnett and have a problem with your fencing (panel down, post broken, leaning, etc.), please immediately Contact Us. The HOA maintains this fencing because the City of Owasso requires the neighborhood to have a privacy fence along the road. Additionally, by being the ones to maintain it, we project a consistent image to passers-by instead of having part of it wood, part of it masonry, part of it new, part of it old, etc.
If you’re wanting to install a new fence on your property, please get your bids/plans, submit the Architectural Committee Plan Application, and then proceed only after your plans are approved. This helps you avoid headaches should the worst happen and you are forced to remove your non-approved fence at your own cost (double whammy).
Some residents wonder about consulting their neighbor who would be sharing the fence. Sometimes your neighbor is agreeable to your plans and sometimes not. For example, if you think the fence is ready to be replaced but they don’t want to at this time (thinking it’s 3 years away from needing to be replaced), then you will need to determine if the fence is technically on your property or theirs (it’s almost never exactly on the property line). Additional complications come into play if they built the fence but it’s actually on your property, or vice-versa, as they may claim the fence is theirs because they paid to install it, but you may claim it’s yours because it’s on your property.
The HOA is not part of any private/shared fencing within the neighborhood and does not provide legal advice of any kind so, if things get this complicated, you may need to get your title insurance, title company, or real estate attorney involved. This is relevant because if a fence is installed on your property and it falls and injures someone (your kids, their kids, or their kids’ friends), you may ultimately be the liable party because the fence is not on their property (funny how it was theirs to control and avoid repairs but now it’s yours).
Usually, though, maintaining a shared fence is pretty simple because if you propose sharing the cost of a fence repair/replacement, most people are reasonable enough to recognize it’s a benefit to both of you and paying half (or some other agreed portion) of the cost is a welcome discount for both of you. Still, it’s recommended to have something in writing between the two of you. For example (not legal advice – seek an attorney’s advice for any questions/concerns):
John Smith of 123 Easy Street and Bob Williams of 125 Easy Street agree to share the cost of replacing their shared fence, each paying 50% of the final cost. John will hire XYZ Fence within the next month to perform the work according to the attached estimate for $2,000, with the understanding that the final cost might end up being more or less. John will obtain a lien release for both properties. John will pay the contractor in full, and Bob will pay his portion to John within 1 week of receiving a copy of his lien release and a copy of the invoice showing “Paid”. (Signed and dated by both parties.)
Report a Street Light Problem
If you notice a problem (such as a light being out or something damaged) with one or more street lights directly to AEP PSO, via their website.